Office for lease in district 1 in Ho Chi Minh City

Hong Duc Office in fact has been become the leading brand in 03 main office services:

1. Virtual Office, (Shared Office, Representative Office, business center).
2. Serviced Office (Executive Suite, Office Space, Furnished Office)
3. Other intelligent office solution services: Co-Working Space, Working Station, Manager’s Room, Meeting Room, Furnished Office to rent by hour; Especially, Accounting service packages; HR Service packages; Business Development service packages, Digital Marketing Packages,.…

Hong Duc Office is the unique one in the shared office industry in Vietnam who owns the Office Tower: HPL Tower: (Floor 7, 60 Nguyen Van Thu St) – which located at the center of HoChiMinh City, District 1.

With this advantage together and its economic scale, Hong Duc Office can guarantee to offer “The Best Service at the best price”.

Especially with the large scale of 06 separate floors (each floor has been designed for various styles), Hong Duc Office  proud to be the leading in providing the largest and the most modern business lounge in Vietnam – all these services are free.

Contract us: all@lhdfirm.com 

Vietnam virtual office space 

What is a virtual office space in Vietnam? What is the legitimacy of a virtual office when registering a company or business? They will answer for you in this article.

When businesses choose a Vietnam virtual office space to work, we need to consider many factors including both our side and the service provider's side. And to rent a virtual office in accordance with the requirements you have set, businesses need to pay attention to some of the issues below.

Overview of virtual office space services in Vietnam

Virtual office is a service of leasing office addresses for registration on business licenses. And you have the full right to use this address to publish on your website, on brands, or in other media of your company.

Virtual office is a form of renting a real address and working space to register a business. This is the perfect solution to help businesses not only save operating costs, but still enjoy convenient services like a real office.

In simple terms, when renting a virtual office, the lessee will not be able to directly sit and work at the office, but can use this address as the head office when establishing a company, opening a branch or setting up an office. represent and act as contacts with state agencies, customers and partners.

Virtual Office is a commonly used service in Vietnam

The following objects should rent a virtual office, including:

• Newly established businesses want to save on office rental costs when establishing businesses, opening branches or representative offices;

• Foreign enterprises want to open representative offices in Vietnam;

• Investment projects, consultants need meeting room space, reception room in accordance with the needs of the company;

• Organizations, small and medium enterprises that do not want to rent need an office to receive guests, meet partners, a place to receive letters and receive calls.

What are the practical benefits of renting a virtual office?

Because of the benefits that literature brings, many companies have begun to tend to use the virtual office rental model. So what are the benefits of this model? Some of its advantages include:

• Businesses save a lot of space rental costs compared to traditional office leasing.

• Virtual offices will still be fully equipped with office furniture and equipment such as desks and chairs, file cabinets, etc., just like a normal office.

• Companies with virtual office rental services in Hanoi will often be located in city center locations with convenient transportation, so businesses can easily exchange information with customers and partners also to give them confidence.

• Flexible working time: most rental offices will allow businesses to work at any time as long as the office is open or work anywhere without having to go to the office.

Virtual office brings many benefits to businesses

Therefore, since its appearance, this virtual office model has attracted many customers from large to small businesses, businesses with headquarters in the suburbs or freelancers (freelancers), private business owners,....

Virtual offices often have a convenient location, easily building an image for businesses. Businesses before renting an office, in addition to considering the cost, the address of the office is also interesting. Therefore, companies and businesses often choose to set up virtual offices in the centers of big cities. With its location in the city center, the company's business location will bring credibility and attract many potential customers.

Important notes for foreigners when renting a virtual office in Vietnam

Before your business uses virtual office services, you need to carefully research the company providing virtual office services. Although the law does not prohibit the rental of virtual offices, there are no clear regulations on the management of this type of business, so choosing a reputable and supportive unit can greatly support your business the industry is very remarkable.

Planning

Businesses need to plan before looking for a virtual office location. The goal is to avoid when searching for a place we fall into a passive position, affecting the previously set plan. We must make sure that the virtual office location has the same operating model as the space required by the business.

Some important notes when renting a virtual office in Vietnam

Legality of virtual office

Up to the present time, the legal issue of the authenticity of virtual offices can be said to be not entirely accurate. However, there is no law that prohibits renting virtual offices, or prohibiting virtual office services from operating. Therefore, the trend of developing offices in this form is growing more and more. Preferred by many start-ups to facilitate work.

When businesses choose to rent a virtual office, we need to consider choosing a company with a reputable and quality brand that specializes in providing virtual offices.

Although using a virtual office address to set up a company helps businesses save maximum costs, there are still potential risks for businesses such as: Being locked out of tax codes and facing risks Risk of administrative penalties for doing business at the wrong location and head office as stated in the Business Registration Certificate as prescribed in Article 6 of Decree 124/2015/ND-CP. The above case can happen when the tax authority goes to check but the virtual office leasing unit does not hang the business's sign or when the tax authority suspects that the business is buying and selling invoices and cannot be contacted.

A virtual office rental address is often registered by many companies at the same time as a business headquarters. Therefore, in order to rent or provide convenient services of virtual offices (such as meeting rooms, reception rooms), companies need to book an appointment in advance and wait for the arrangement of the lessor.

What services does the office provide?

This is something you need to pay special attention to. Office services will directly affect the quality of work as well as the performance of your business.

You need to ensure all the basic services of a virtual office such as security, reception, secretariat ... this you also need to keep in mind when signing virtual office lease contracts. This helps you to conveniently run a meeting or any important work in that office. Besides helping to bring luxury and comfort to the office, it is always guaranteed that the service quality of this virtual office must be the best.

Contract conditions must be clear

To ensure the best interests of the business, before starting to use this service, please negotiate the terms of the contract in the most detailed and clear way. For those virtual offices that do not guarantee quality, they will have a very quick and simple contract signing process. So when there is a risk, the lessor will refuse to solve those problems because they are not responsible in the terms that then the person affected by the unnecessary risks is the business.

Able to meet other criteria

Not only providing an address and a location for businesses to have an official translation office in operation, businesses need to consider other factors such as the internal and external environment. Is it good for business? For example, is there a reasonable parking area? Are there enough other departments such as meeting rooms that usually receive guests?

Narrow down the rental scope of business owners and carefully consider the rental regulations from the lessor

Start-up company owners need to understand that a rental contract should be drawn up for the rental unit that provides the most convenient business address for moving along with the business address provided must be luxurious and professional. best.

Not only that, but they also have to strictly comply with the regulations set forth by and decided by the lessor in the process of choosing the right type of virtual office rental.

Due to the characteristics of this model, businesses use the same business address. Therefore, when businesses want to use the office for meetings, or to meet partners and customers, they need to book an appointment in advance. Therefore, in order to limit the double booking, each business needs to register a calendar in advance and register with the office lessor so that they can arrange a specific schedule.

Is it legal to rent a virtual office in Vietnam?

In Article 42 of the Enterprise Law of Vietnam 2020, it is noted: “The head office of an enterprise located in the Vietnamese territory is the contact address of the enterprise and is determined according to the geographical boundaries of the administrative unit, with phone and fax numbers, and email (if any)”.

Vietnamese law does not prohibit renting virtual offices

The Enterprise Law 2020 has no content that prohibits businesses from renting virtual offices to operate as headquarters. In addition, there is no regulation on how many businesses can be registered in one location. Therefore, it is completely legal to rent a virtual office as well as use a virtual office address to register a business.

A “virtual” or “real” office is not as important as how the business operates. Therefore, businesses can be completely assured when they intend to rent a virtual office as a business registration address for their company, branch or representative office.

 

Contract us: all@lhdfirm.com